Environmental Risk Register
How to develop a Divisional Risk Register & Action Plan: Step by Step Process

• The current Environmental Risk Register:  This will show the risk priorities within a division, any new risks, and any changes in risk details.  Risks which reach an unacceptable level will give rise to action.
• Current Divisional and Corporate Environmental Risk Action Plans:  The current divisional action plan will show outstanding actions to manage risks.  If the actions have not been completed then the risk remains.
• Relevant performance, audit or inspection report(s):  These will highlight under-managed risk activity; legislative or technical standards and guidelines compliance failures and enforcement action.
• Hazards and/or activities assessment:   Hazards or activities that have generated a high number of incidents, accidents or near misses;
• Risk Assessments:  An analysis and amalgamation of related risk assessments;
• Corporate Risks:  Risks which have been identified as, and are driving, corporate objectives.
  

Evaluate the categorised risks and enter the risks into the Risk Register.

For each risk:

1. Identify and apply existing controls currently in place or that are required to reduce the likelihood of the risk occurring.
2. Assess Severity (i.e. how serious would the impact be if the risk materialised):  Severity is allocated a score between 1 and 5 (with 5 the highest).
3. Assess Likelihood (i.e. how likely it is that the risk will occur):  Likelihood is allocated a score between 1 and 5 (with 5 the highest).
4. Assess Exposure Level:  Exposure reflects the potential impact on the environment. Enter an estimate of the number sites likely to be exposed to the risk.
5. Severity and Likelihood scores are then combined to produce a total risk score.
6. Prioritise risks based on the residual risk score.

See Appendix II for full details of the scoring system.

• Identify objectives based on the divisional environmental risks identified and prioritised in the previous step.
• Develop Objectives that are SMART and which will facilitate an improvement in the management of environmental risk and the eventual minimisation of the risk.
• Divisional objectives are to reflect the corporate objectives while addressing a specific need on the division.
  

• Identify and assign divisional actions that address divisional risks and that will enable the achievement of the divisional objectives.
• Actions are to include a completion date and be assigned to a person / role responsible for carrying out the action.

• Review and approve Divisional Action Plans as developed by Divisional Senior Managements or equivalent authority. If not approved return to Divisional Senior Managements or equivalent authority for rewrite including comments and reasons.
• Ensure the Divisional plan reflects the Corporate Objectives while addressing the key risks facing the Division.
• Once approved the Divisional Environmental Risk Action Plan is to be forwarded to MCORC for ratification and to ensure that it is consistent with the requirements of the corporate objectives.
  

• Cascade the objectives and actions throughout the Division.
• Implement the divisional environmental risk action plan.
• Communicate relevant corporate requirements
• Refer to BBC Safety and internal (corporate or divisional as appropriate) communication and implementation processes / procedures.

• Ensure the divisional director is kept up to date and informed of progress against the plan (and of barriers to progress).
• Ensure the divisional environmental risk plan is kept up to date.
• Ensure actions reported as completed are verified by the divisional committee as complete.
• Ensure plans are reviewed on a regular basis and as a minimum, annually.