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Working with Computers and Monitors
Health Issues

  • If staff feel that they have a health problem relating to their DSE then they should be referred to Occupational Health using the normal procedure. This should be done promptly.
  • Advice from Occupational Health should also be taken before any special kit is introduced for members of staff. Eg voice recognition software, specialist chairs, or different inputting device.
  • These will be recommended for the individual following an assessment.
  • Basic kit such as pen and tablet can be ordered without consultation with Occupational Health.
  • If you feel you have a problem with your eyesight then you are entitled to an Opticians eye test.
 
See also the information on managing Upper Limb Disorders.
 
 
Back Pain/Neck Pain/Upper Limb Disorder
For further information on what you can do to help with this see the Ergonomics section.
 
 
Work-related stress
This is not an illness, but it can lead to increased problems with ill health if it is prolonged or particularly intense. If you are concerned about work-related stress it is important that you discuss this with your manager.
 
 
Preventing aches and pains when working with your computer
 
  • ADJUST your workstation so it is comfortable for you. Ensure you have done your DSE user training and completed your DSE Online self-assessment.
  • Contact your local DSE co-ordinator if you need further help with your workstation setup.
  • CHAIR-find out how to adjust your chair and set it up correctly for you. Adjust the back rest height so the curved support lines up with the inward curve of your back.
  • Sit right back in the chair and USE THE BACKREST to support your back
  • ADJUST the height of your chair or your desk to ensure your ELBOWS are at 90 degrees and your wrist are straight ( i.e. not bent up or down nor twisted in or out to the side)
  • Use a FOOTREST if your feet are not flat on the floor. If your desk is adjustable make sure that you lower it to make this possible.
  • SIT right in CLOSE TO THE DESK so you are not leaning or stretching forward.  IF the arms on your chair prevent you from sitting in close lower them or have them removed.
  • Bring the MOUSE IN CLOSE to you so that your arm is not stretched. Don't grip the mouse and take your hand away form it when it is not in use.
  • LEARN keyboard shortcuts rather than use the mouse too often. Vary tasks throughout the day.
  • Ensure your SCREEN is directly in front of you at EYE LEVEL and about an arms distance away.  MULTIPLE SCREENSshould be placed so the most frequent used is in front and the least used to the side.
  • Position PAPEWORK so that your head is NOT TWISTED to the side. Obtain a document holder or writing slope if necessary.
  • NEVER CRADLE THE PHONE between your ear and your shoulder. USE headphones if necessary.
  • Take REGULAR BREAKS. This allows muscles to rest and recover. Get up and move around for 5mins every hour. If you cannot leave your desk just stand up and stretch.
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