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Planning Events
Children

When children are invited to a production, they should not be accommodated separately from their parents or guardians. In no circumstances should the accommodation for children be on a floor above the level of at which their parents or guardians are accommodated. It is preferable if the accommodation is at ground level.
 
A notice should be prominently displayed, informing parents or guardians, stating that in the event of an emergency, children will be escorted by a member of staff to a named collection point outside the building.
 
Lost child procedure
For all public events there must be a lost child procedure. Where the BBC is the Event Organiser we will need to make sure that all those involved know:
  • Who will look after the lost children - from being found to being reunited.
  • Where the children should be taken to be looked after.
  • What information will be needed so that the children can be safely reunited with their family.
  • How announcements will be made.
  • When to turn to the Police for help.
During planning check with the local Police whether they have any specific procedures they would like to include in our procedures. The Producer/manager should include the arrangements in the Event Safety file.
 
Public Address announcements about lost children should be general in nature not giving any specific information about particular children.  For example:
 
"Any Parents and Guardians who have becomemay find themselves separated from young children in their care should contact the exhibition/event organisers office or a member of the venue security staff."

Only in exceptional circumstances should it be necessary to make a Public Address announcement to contact a lost child:

"If (name) is in the exhibition will they please identify themselves to member of the venue security for assistance"