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Secondment
Assessing the Company

The organisation is responsible for working safely and in accordance with the law.   The BBC is responsible for ensuring that the organisation has the knowledge, skills and experience to do the work safely that is, the organisation is competent in safety.The assessment of competence is part of the discussion between the BBC and the organisation before providing staff on secondment.
 
By assessing whether the organisation is 'safety - competent' you are checking that they are able to fulfil the duty of care to your staff.  The level of competence should be appropriate to the work that is to be undertaken. The checks should be on the arrangements for managing risk in the organisation.
 
It is not essential to discuss specific safety issues in detail. We want to know that it has proper management arrangements for managing risk. For example:
  • What is their track record?
  • What is their accident history?
  • Any contact with the HSE/Local authority within the last 3 years?
The documents that will help you confirm that the organisation has arrangements for managing risk. We may ask them for details of the methods used in dealing with risk assessment, including past practice. All employers, in law, are required to have appropriate Health and Safety arrangements. Where an employer has five employees or more these must be written in a Safety Policy. Smaller companies may not have a written safety policy but they should be able to let you know:
  • the management structure and chain of responsibility for safety
  • where day-to-day operational responsibility rests for each aspect of policy
  • the arrangements for the assessment and control of risk
  • company rules, guidelines and procedures
  • sources of competent safety advice and assistance
  • emergency procedures
  • communication and co-ordination of safety arrangements with others
  • arrangements and information, instruction and training to staff and temporary workers
  • arrangements for monitoring; and
  • arrangements for vetting and managing sub-contractors.
If you are loaning staff to a BBC Commissioned Independent they may well already have been vetted so you could check the evidence provided to BBC commissioner.
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